Thank you for presenting at the 2021 Australian Earth Sciences Convention!

We want to ensure your presentation runs smoothly, and have put together guidelines and resources to assist with your preparation and participation.

Should you have any queries regarding the information provided or your participation please contact mail@conferencedesign.com.au.

Symposia Presentation @ AESC 2021

The two symposia sessions that will be run during the convention are “The Ian McDougall Symposium”, and “Regolith in Australia: A global and multidisciplinary view”.

The Ian McDougall Symposium

This symposia session will consist of pre-recorded keynote and pre-recorded oral presentations. Keynote presentations will be 20 minutes. Oral presentations will be 10 minutes plus a 1 minute pre-recorded summary. At the end of each session there will be a live Q&A forum between all presenters.

Questions will be submitted via the text Q&A function in the portal and led by the session chair.

Regolith in Australia: A global and multidisciplinary view

This symposia session will be presented live online. Keynote presenters will present for 25 minutes, with oral presenters doing 5 minute presentations. At the end of each session there will be a discussion between presenters.

Questions will be submitted via the text Q & A function in the portal and live discussion led by the session chair.

Please see below quick reference guide re accessing and participating in live Q&A for The Ian McDougall Symposium. Please download and save this prior to your presentation session.

Live Q&A Guide

Please see below quick reference guide re accessing and presenting live in the Presenter platform for the Regolith in Australia: A global and multidisciplinary view Symposium. Please download and save this prior to your presentation session.

Presenter Guide for AIRCast - OnAiR

Please ensure the following for live presentations and participating in the live Q&A:

Please make sure you log into the platform using CHROME – firefox, edge, explorer etc DO NOT work so please do not use them.  If you do not have Chrome installed please install it prior to the scheduled rehearsal.

Please log in 30mins before your presentation starts so we can test your system ahead of time.

If possible please use a wired internet cable not wireless.

As a backup, please send through any PowerPoint slides ahead of the presentation.

If you have the ability to use two screens this will mean you can have multiple functions available to view easily.  For example, if sharing slides live, you will be able to view the text Q&A and communicate via chat with the other presenters if required.  This is not essential if not possible.

SYMPOSIA PRESENTATION UPLOAD

.MP4 or .PPS FILE
DUE MONDAY 18 JANUARY 2021

UPLOAD YOUR PRESENTATION

Upload presentation no later than 18 JANUARY.

PRESENTER TOOLKIT

FAQ'S, TECH INFORMATION,
TIPS & TRICKS

STEP 1:
REGISTER BY 4 DECEMBER

Confirm your participation by registering for the convention by 4 December. Your registration link is provided in your acceptance email.

STEP 2:
PRACTICE & CREATE YOUR PRESENTATION

Practice your presentation and timing, as the presentation must not exceed your allocated time.
If pre-recording your presentation, we recommend trying to include your face as much as possible for that ‘human’ element. Click Here for instructions on how to create your video and hints and tips on how to make your presentation engaging.

STEP 3:
SUBMIT YOUR PRESENTATION

Submit your video or PowerPoint slides by Monday 18 January via the Symposia Presentation Upload Box above. Files should be named using the following as a guide (AESC_McdougallSymposia__Lastname_Firstname) OR  (AESC_RegolithSymposia__Lastname_Firstname) and adding a keyword if submitting more than one presentation. Conference Design will be in contact only to advise if edits are required.

STEP 4:
PRESENTATION & LIVE Q&A

Join the session on your scheduled day and time to present and answer questions live from the audience.

PUBLICATION OF PRESENTATIONS

Availability of presentations following the convention
Presentations (live and pre-recorded) will be made available to registered delegates for viewing in the AESC Online Portal following your presentation for one month unless you advise otherwise. Any additional files authors choose to share, as well as live Q & A/panel discussions will also be available to view during and after the presentation. Access to the Portal will be password protected and limited to convention registrants.

Copyright
If presentations are to be used or published in any other format or forum, your specific consent will be requested. Please ensure you have permission to use any images, music or content within your presentation. If you do not have copyright permission, your presentation will not be able to be used or published. Do not include any images copied from the internet. Getty Images and other image agencies crawl the internet looking for images that have been copied without the appropriate licences.

Copyright ownership
Consenting to have your presentation available in the portal or used in an alternative publication will not affect your ownership rights. The convention committee, the GSA or Conference Design will not acquire the ownership rights of your presentation should you agree for it to be included or used.

Will people be able to record or download my presentation?
During the registration process, delegates must acknowledge and agree to the virtual convention Terms & Conditions, which include strict rules around unauthorised photography and recording of convention material. While these measures can be taken, we cannot enforce this rule in an online environment. The assumption should be made that participants may indeed take unauthorised photographs, screenshots, audio, or video recordings, therefore you may wish to adjust the content of your presentation accordingly.

Presentations in the portal are available only to view and cannot be downloaded.

IMPORTANT THINGS TO KNOW ABOUT THE ONLINE PORTAL

  • Use a laptop, notebook or desktop computer
  • Google chrome is the recommended browser for the best user experience. Avoid having additional browser tabs open at the same time.
  • Your login is personalised and cannot be shared.

ACCESS FROM WORK DEVICE

If you plan to join the webinar from your work computer or laptop you MUST ensure that your workplace firewall DOES NOT BLOCK ACCESS to the sessions and functions.

The online platform interfaces with Vimeo, Twilio, Vonage and Zoom so depending on your network settings, you may need your IT department to ‘allow’ these sites – this process is called ‘WHITELISTING’.

The streaming platforms which may be used during the conference are listed below. PLEASE check with your IT department as early as possible because it may take a few days for your request to be processed.

  • Twilio
  • Vonage
  • Vimeo
  • Zoom
  • AirCast
    • livefeed.aircastcdn.com
    • studio.aircastcdn.com
    • hls.aircastcdn.com
    • live.aircastcdn.com

About the GSA

The Geological Society of Australia was established as a non-profit organisation in 1952 to promote, advance and support Earth sciences in Australia.

As a broadly based professional society that aims to represent all Earth Science disciplines, the GSA attracts a wide diversity of members working in a similarly broad range of industries.

Conference Managers

Please contact the team at Conference Design with any questions regarding the conference.
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