COVID-19 Update

In these uncertain and unpredictable times we wanted to reassure you that it is intended AESC 2021 will proceed as planned on 9-12 February 2021. 

If the COVID-19 pandemic should impact the Geological Society of Australia’s ability to hold the convention, it will be postponed to suitable dates or streamed in digital format. 

We can assure you the committee will continue to closely monitor the situation and implement necessary contingency plans should the need arise. 

Stay safe and best wishes. 

Opportunities

A variety of sponsorship opportunities are available at the convention. We also invite any new proposals you may wish to put forward; the Committee is happy to negotiate a package that will be of maximum benefit to your organisation and the convention.

Support of the convention will provide your organisation with a number of key benefits.

  • Exposure to a qualified, relevant and influential audience before, during and after the event.
  • Networking opportunities during the convention to promote your organisation’s products and services directly to key decision makers.
  • Your organisation will be perceived to be a keen and vital supporter of earth sciences.
  • Supporters of the convention will consolidate existing industry relationships and develop new ones.

The information and packages are accurate and current as of 20 April 2020 but are subject to change. Please check this page for any updates. Bookings are to be made via the online booking portal or PDF booking form below. 

If you have any questions about sponsoring or exhibiting at AESC 2021 please contact Matt Ferguson or Andrew McNeill.

Packages

Convention Partners
Diamond Partner – $45,000
Platinum Partner – $35,000
Gold Partner – $25,000
Silver Partner – $17,500
Convention Sponsors
Convention App Sponsor – $10,000
Ice Breaker Sponsor – $8,000
Convention Dinner Sponsor – $8,000
Rapid Fire Session Sponsor – $8,000
Session Sponsor – $8,000
Coffee Cart Sponsor$ – 6,000
Child Care Sponsor – $6,000
Daily Catering – $4,000
Name Badge Sponsor – $4,000
Charging Station Sponsor – $4,000
E-satchel Insert – $1,200
Exhibition
Exhibition: Standard 3m x 2m – $4,700

Invitation to Participate

On behalf of the AESC 2021 Organising Committee, we are pleased to invite your organisation to participate as either a sponsor or exhibitor in the Australian Earth Sciences Convention to be held in Hobart 9-12 February 2021.

The AESC is the premier biennial gathering of Earth Scientists in Australia and is held under the auspices and with the backing of the Geological Society of Australia. The convention will showcase current trends and advances in earth science, including the latest findings on the deep structure and composition of our planet, our diverse crust and surface environments, developments in energy and resources sectors and critically, the essential role that geoscience plays in our sustainable future.

The committee expects approximately 600 delegates will attend the convention in 2021. Delegates will come from all Earth Science professions, including:

  • geologists
  • geophysicists
  • geochemists
  • hydrogeologists
  • marine geoscientists
  • palaeontologists and planetary geoscientists
  • geotechnical and engineering geologists
  • environmental geoscientists, and associated professions

These partnership opportunities are designed to maximise your involvement and present advantages within the industry for your organisation, all within the context of the Australian Earth Sciences Convention 2021. It is a great opportunity to be recognised among an outstanding group of national and international speakers, industry leaders and key decision-makers.

The exhibition at the convention will provide both sponsors and exhibitors with the opportunity for technical displays and one to one networking with delegates as the catering breaks are held within the exhibition. The poster displays will also be in the exhibition.

The convention will be held at the Hotel Grand Chancellor which is located on Hobart’s majestic waterfront. Views from the hotel showcase some of the best in the city, with Salamanca place within walking distance. The waterfront is home to some of the best food and wine restaurants, bars and cafes; great venues for ongoing networking with those you meet at the convention.

CONVENTION PARTNERS

Benefits:

  • Opportunity for a senior company representative to give a 2-3-minute address to delegates in the Opening Plenary session
  • Opportunity to provide or be acknowledged as sponsor of a Plenary Speaker. Plenary Speakers are subject to approval from the program committee
  • Opportunity to chair a session in a field of key research or business activity
  • Acknowledgement as the direct supporter of 10 Student delegates (targeted in the field of your choosing)
  • Acknowledgement as sponsor of Day 1 catering and the associated benefits (subject to availability)
  • Four standard exhibition booths in prime location
  • Six full registrations, including attendance to all sessions and social functions (including the Convention Dinner)
  • Verbal acknowledgement as Diamond Partner in the opening and closing sessions, as well as other appropriate times throughout the convention
  • Logo and acknowledgement as Diamond Partner on all convention materials including print, PDFs and broadcast emails
  • One free standing pull-up banner in the plenary hall (supplied by partner)
  • Prominent logo position on all convention signage
  • Logo on all title slides in the plenary hall
  • Logo on individual partner slide in the plenary hall
  • Logo, hyperlink and 250-word profile on the convention website
  • Logo and 250-word profile in the convention program book
  • Logo, hyperlink and 250-word profile in the convention App
  • One PDF e-satchel insert
  • Opt-in delegate list in the convention App (name, position, organisation, state/country)

In addition to sponsorship at the convention, GSA is offering ongoing marketing opportunities to give organisations a strong presence at the convention and continue the relationship for future conventions.

Ongoing benefits include:

  • Acknowledgement as Diamond Partner on the GSA website
  • Logo and hyperlink on the GSA website
  • 200-word profile on GSA website
  • Logo and 200-word profile in Geoz
  • Single PDF emailed quarterly in email bulletins sent to all GSA members
  • Advertisement on selected GSA communication platforms

Benefits:

  • Opportunity to provide or be acknowledged as sponsor of a Keynote Speaker. Keynote Speakers (and the sessions/Symposia they present in) are subject to approval from the program committee
  • Opportunity to chair a session in a field of key research or business activity
  • Acknowledgement as the direct supporter of 7 Student delegates (targeted in the field of your choosing)
  • Acknowledgement as sponsor of a day’s catering and the associated benefits (subject to availability)
  • Two standard exhibition booths in prime location
  • Four full registrations, including attendance to all sessions and social functions (including the Convention Dinner)
  • Verbal acknowledgement as Platinum Partner in the opening and closing sessions
  • Logo and acknowledgement as Platinum Partner on all convention materials including print, PDFs and broadcast emails
  • One free standing pull-up banner in the plenary hall (supplied by partner)
  • Logo on all convention signage
  • Logo on joint partner slide in the plenary hall
  • Logo, hyperlink and 200-word profile on the convention website
  • Logo and 200-word profile in the convention program book
  • Logo, hyperlink and 200-word profile in the convention App
  • One PDF e-satchel insert
  • Opt-in delegate list in the convention App (name, position, organisation, state/country)

Benefits:

  • Opportunity to chair a session in a field of key research or business activity
  • Acknowledgement as the direct supporter of 5 Student delegates (targeted in the field of your choosing)
  • One standard exhibition booth
  • Three full registrations, including attendance to all sessions and social functions (including the Convention Dinner)
  • Verbal acknowledgement as Gold Partner in the opening and closing sessions
  • Logo and acknowledgement as Gold Partner on all convention materials including print, PDFs and broadcast emails
  • Logo on all convention signage
  • Logo on joint partner slide in the plenary hall
  • Logo, hyperlink and 150-word profile on the convention website
  • Logo and 150-word profile in the convention program book
  • Logo, hyperlink and 150-word profile in the convention App
  • One PDF e-satchel insert
  • Opt-in delegate list in the convention App (name, position, organisation, state/country)

Benefits:

  • Acknowledgement as the direct supporter of 3 Student delegates (targeted in the field of your choosing)
  • One standard exhibition booth
  • Two full registrations, including attendance to all sessions and social functions (including the Convention Dinner)
  • Verbal acknowledgement as a Silver Partner in the opening and closing sessions
  • Logo and acknowledgement as a Silver Partner on all convention materials including print, PDFs and broadcast emails
  • Logo on all convention signage
  • Logo on joint partner slide in the plenary hall
  • Logo, hyperlink and 100-word profile on the convention website
  • Logo and 100-word profile in the convention program book
  • Logo, hyperlink and 100-word profile in the convention App
  • One PDF e-satchel insert
  • Opt-in delegate list in the convention App (name, position, organisation, state/country)

CONVENTION SPONSORS

Benefits:

  • Verbal acknowledgement as Convention App Sponsor by chair during the event
  • One full registration, including attendance to all sessions and social functions (including the Convention Dinner)
  • Splash image on the Convention App (provided by sponsor). This will pop-up on the delegates’ screen each time the app is reopened following a refresh.
  • Logo on every page of the Convention App
  • Logo and acknowledgement as Convention App Sponsor on all convention materials including print, PDFs and broadcast emails
  • Logo on joint sponsor slide in the plenary hall
  • Logo and hyperlink on convention website
  • Logo in the convention program book
  • Logo and hyperlink in the convention App
  • One PDF e-satchel insert
  • Opt-in delegate list in the convention App (name, position, organisation, state/country)

Benefits:

  • Verbal acknowledgement as Icebreaker Sponsor during the event
  • One full registration, including attendance to all sessions and social functions (including the Convention Dinner)
  • Four tickets to the event
  • Logo and acknowledgement as Ice Breaker Sponsor on all convention material including print, PDFs and broadcast emails
  • Opportunity to distribute promotional item at the event (supplied by sponsor)
  • Four pull-up banners displayed in a prominent location during the event (supplied by the sponsor)
  • Logo on joint sponsor slide in the plenary hall
  • Logo and hyperlink on convention website
  • Logo in the convention program book
  • Logo and hyperlink in the convention App
  • Opt-in delegate list in the convention App (name, position, organisation, state/country)

Benefits:

  • Verbal acknowledgement as Convention Dinner Sponsor during the event
  • One full registration, including attendance to all sessions and social functions (including the Convention Dinner)
  • Four tickets to the event
  • Logo and acknowledgement as Convention Dinner Sponsor on all convention materials including print, PDFs and broadcast emails
  • Opportunity to distribute promotional item at the event (supplied by sponsor)
  • Two pull-up banners displayed in a prominent location during the event (supplied by the sponsor)
  • Logo on joint sponsor slide in the plenary hall
  • Logo and hyperlink on convention website
  • Logo in the convention program book
  • Logo and hyperlink in the convention App
  • Opt-in delegate list in the convention App (name, position, organisation, state/country)

Benefits:

  • Verbal acknowledgement as Rapid Fire Session Sponsor by chair during the event
  • Opportunity to Chair the Rapid Fire Session and award the prizes
  • One full registration, including attendance to all sessions and social functions (including the Convention Dinner)
  • Logo and acknowledgement as Rapid Fire Session Sponsor on all convention materials including print, PDFs and broadcast emails
  • Two pull-up banners displayed in the room during the rapid-fire session (supplied by the sponsor)
  • Logo on all title slides for the session
  • Logo on joint sponsor slide in the plenary hall
  • Logo and hyperlink on convention website
  • Logo in the convention program book
  • Logo and hyperlink in the convention App
  • Opt-in delegate list in the convention App (name, position, organisation, state/country)

Benefits:

  • Verbal acknowledgement as Session Sponsor by chair during the event
  • Opportunity to chair the session being sponsored
  • One full registration, including attendance to all sessions and social functions (including the Convention Dinner)
  • Logo and acknowledgement as Session Sponsor on all convention materials including print, PDFs and broadcast emails
  • Two pull-up banners displayed in the room during the session (supplied by the sponsor)
  • Logo on all title slides for the session
  • Logo on joint sponsor slide in the plenary hall
  • Logo and hyperlink on convention website
  • Logo in the convention program book
  • Logo and hyperlink in the convention App
  • Opt-in delegate list in the convention App (name, position, organisation, state/country)

Benefits:

  • Opportunity to brand the coffee cart, take-away cups, stirrers etc with your logo (own cost)
  • Opportunity to provide own keep cups
  • Logo and acknowledgement as a Coffee Cart Sponsor on all convention materials including print, PDFs and broadcast emails
  • One free standing pull-up banner in the catering area (supplied by sponsor)
  • Logo on joint sponsor slide in the plenary hall
  • Logo and hyperlink on the convention website
  • Logo in the convention program book
  • Logo and hyperlink in the convention App

Benefits:

  • Opportunity to brand the childcare area (own cost)
  • Logo and acknowledgement as Child Care Sponsor on all convention materials including print, PDFs and broadcast emails
  • One free standing pull-up banner in the catering area (supplied by sponsor)
  • Logo on joint sponsor slide in the plenary hall
  • Logo and hyperlink on the convention website
  • Logo in the convention program book
  • Logo and hyperlink in the convention App

Benefits:

  • Sponsorship of the catering breaks for one day
  • Two pull-up banners in the catering area on the day of sponsorship (supplied by sponsor)
  • Logo displayed on A4 signage on catering stations
  • Logo and hyperlink on the convention website
  • Logo displayed next to catering breaks on the online program
  • Logo in the convention program book
  • Logo displayed next to catering breaks in the convention program book
  • Logo and hyperlink in the convention App
  • Logo displayed next to the catering breaks in the program in the convention App

Benefits:

  • Opportunity to provide branded lanyards
  • Logo and acknowledgement as Name Badge Sponsor on all convention material including print, PDFs and broadcast emails
  • Logo printed on each delegate name badge
  • Logo on joint sponsor slide in the plenary hall
  • Logo and hyperlink on the convention website
  • Logo in the convention program book
  • Logo and hyperlink in the convention App

Benefits:

  • Opportunity to brand the charging station with your logo (own cost)
  • Logo and acknowledgement as Charging Station Sponsor on all convention materials including print, PDFs and broadcast emails
  • One free standing pull-up banner in the catering area (supplied by sponsor)
  • Logo on joint sponsor slide in the plenary hall
  • Logo and hyperlink on the convention website
  • Logo in the convention program book
  • Logo and hyperlink in the convention App

An e-satchel insert in the convention App is available to reinforce other sponsorship packages or as an individual item.

  • E-satchel insert to be included in the convention app – $1,200

EXHIBITION

Benefits:

  • One full registration, including attendance to all sessions and social functions (excluding convention dinner)
  • One 3 m x 2 m exhibition booth – 3 Octanorm walls, fascia and 2 spotlights. Access to power is included
  • Logo and hyperlink on the convention website
  • Logo in the convention program book
  • Logo and hyperlink in the convention App
  • Opt-in delegate list in the convention App (name, position, organisation, state/country)

Additional exhibitor registrations can be purchased for $700 each and include social functions (excluding convention dinner).

You can either book your sponsorship or exhibition package via the Online Booking Portal below, or download the PDF Sponsorship & Exhibition Prospectus Booking Form, complete this and return to mail@conferencedesign.com.au.

Accurate and current as of 20 April 2020.

Please contact Leesa McDermott at Conference Design Pty Ltd if you have any questions about how to book a sponsorship or exhibition package, or have an existing booking, at AESC 2021.

All costs are in Australian Dollars and include GST.

TERMS AND CONDITIONS

Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By booking a Sponsorship or Exhibition package you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship or Exhibition booking has been completed.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship or exhibition application.

GST and AUD
All costs are inclusive of Goods and Services Tax (GST) and listed in Australian Dollars (AUD).

Payments
Payment is required within 7 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the convention, please contact Conference Design to discuss your participation.

Postponement of the Convention
The Organisers do not accept any liability for losses incurred if the convention is postponed due to an event that renders proceeding with the meeting inadvisable, illegal, impracticable or impossible.

If the convention is postponed within 12 months of the original dates, the booking will be transferred to the rescheduled event and the monies paid retained.

An event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

Cancellation of the Convention
The Organisers do not accept any liability for losses incurred if the convention is cancelled due to an event that renders proceeding with the meeting inadvisable, illegal, impracticable or impossible.

If the Organising Committee is not able to postpone the convention and it is cancelled, monies paid will be returned, less all non-refundable expenses incurred in the planning of the convention up until the date of the cancellation.  You will be offered a partial refund or credit to a future convention.

An event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Insurance
All sponsors and exhibitors must have adequate insurance for the period of the convention, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the convention, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Convention

Deliveries
Late and missing deliveries are usually the main concern for sponsors and exhibitors during the convention.

Please use the specified delivery labels and confirm with your courier the consignment has actually been made.

When you arrive on site have the courier name, the consignment numbers and the delivery date available.

Security
No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the convention or guests you wish to invite to the convention must register with Conference Design before the convention. An official name badge will be required to access the meeting and exhibition area.

Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 3.0 metres high. If you have any questions, please email us the floor plan and elevations of your proposed stand.

Delegate List
The delegate list will not include email addresses or other contact details unless the delegate has “opted in” for their details to be published.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Hotel Grand Chancellor Hobart
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Hotel Grand Chancellor Hobart
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.

About the GSA

The Geological Society of Australia was established as a non-profit organisation in 1952 to promote, advance and support Earth sciences in Australia.

As a broadly based professional society that aims to represent all Earth Science disciplines, the GSA attracts a wide diversity of members working in a similarly broad range of industries.

Conference Managers

Please contact the team at Conference Design with any questions regarding the conference.
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