What does an online exhibition look like?

For the 2020 conference, we will be using a platform called OnAIR by EventsAIR.

Just like a traditional exhibition at a face to face meeting, attendees can visit the online exhibition hall and engage with exhibitors. Attendees can view exhibitor information, download brochures and engage in instant meetings with exhibitors.

OnAIR is a fully integrated and secure platform optimised for fully online events as well as hybrid events.

What you need to participate

In order to participate as an online exhibitor at the convention and make the most of the exhibition opportunities available, each of your exhibiting staff members will need access to a device (laptop or a desktop computer are recommended), internet, a webcam and a microphone.

For the best user experience, we recommend using a laptop or desktop and Google Chrome 2010+.

Online exhibition inclusions

  • Promotional Video/s linked to the online convention portal.*
  • Brochure/s and flyer/s available for download from the AESC online platform.*
  • Company profile on the AESC online platform.*
  • Full online convention registrations.*
  • Online Exhibition Booth.
  • Access to the online Networking Hub to connect with all delegates and request meetings (includes live video and text chat)
  • Access to online Lead Management Software.

*Please refer to the sponsorship prospectus for profile word count, and the number of videos, brochures/flyers, and registrations included with your package. 

Exhibition Listings

Sponsors and exhibitors will be listed in the portal in order of sponsorship level followed by alphabetical order.

Exhibition Opening Times

Times may be subject to change

The online exhibition will be open at the following times for delegates to visit your online stand and connect with your representatives.

  • Tuesday 9 February
    • 10:30am
    • 12:00pm – 12:45pm
    • 1:45pm – 1:55pm
    • 3:30pm – 4:00pm
    • 5:00pm – 5:30pm
  • Wednesday 10 February
    • 12:00pm – 12:45pm
    • 1:45pm – 1:55pm
    • 3:30pm – 4:00pm
    • 5:00pm – 5:30pm
  • Thursday 11 February
    • 3:30pm – 4:00pm
    • 5:00pm – 5:30pm
  • Friday 12 February
    • 12:00pm – 12:45pm
    • 3:30pm – 4:00pm
    • 5:00pm – 5:30pm

The AESC online platform will be accessible to delegates from 1 February 2021. From this date, delegates will be able to access your online exhibition to view your brochures and videos, and can connect with your representatives via the Networking Hub. 


Click here to view FAQs about the Online convention.

Please contact Conference Design if you have a question that has not been addressed.

Your contact person

When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Conference Manager

Please contact Leesa McDermott at Conference Design to discuss supporting the convention or to make an amendment to your current package.

+61 3 6231 2999

Register representatives

All representatives must be registered in order to access the AESC online platform.

Anyone from your Organisation attending the convention must register with Conference Design before the convention.

Individual convention registrations will be required to access the online meeting and exhibition areas. Please check your sponsorship or exhibition inclusions to confirm the number of inclusive registrations available.

Additional registrations can be purchased for $250 each which includes access to the full convention and networking sessions.

To register your representatives please click the Manage Your Booking button at the top of the page.

Upload your brochures

We recommend uploading your brochures/flyers to the Exhibitor Portal ASAP and no later than 11 January. Uploaded materials will be available to delegates from 1 February 2021.

Sponsors are able to upload PDF brochures, weblinks and video links via the portal.

Note video links will not appear in the brochures section of your exhibition stand. These are embedded in your exhibition stand landing page for delegates to view on demand throughout the conference.

For material specifications refer to the table at bottom of page. 

To upload your brochures please do so via the Manage Your Booking button at the top of the page.

For information about your exhibitor experience, click the image below

Lead Management

The AESC online platform features a ‘Lead Management’ function which enables sponsors to connect and exchange contact information with delegates, in the digital environment also called ‘lead capture’.

Sponsors create customised questions to ask the delegates during the online conference, which are dispatched via email with the delegate information and answers.

Delegates will also receive an email to say thank you for meeting with us/visiting our display.

It is important representatives obtain delegate consent prior to collecting their details.

We recommend one of your questions being “Do you consent to future follow up or correspondence from our company”.

A brochure can be attached to the email or it might just be a simple ‘Thank you for visiting’.

Lead Management Set Up & Accessing Leads

To set up your lead questions, automated email and lead alert email, please click Manage your Booking at the top of the page.

Only the main contact (the person managing your booking) will be able to set up the lead questions and emails, and access the leads.

To access your leads follow the steps below:

  • Click on Lead Management
  • Current Leads
  • Click Export at the bottom of the page – this will provide you with an Excel Spreadsheet

AESC Online Platform Access

Portal log in credentials will be emailed directly to registered sponsor representatives. The email will include auto-login access and login credentials should the representative wish to access the portal directly. 

Representatives registered via the exhibition booking portal will have access to the exhibitor dashboard when clicking on your online exhibition in the AESC online platform.

When representatives enter the online exhibition during exhibition hours, they can see the meeting queue, see who is in meetings, and take meeting request from delegates.

Leading up to and through out the convention, representatives can text chat with each other and and view your company brochures.

Online Conference Game

Gamification will be used for the convention with points on offer for visiting exhibitors, meeting with sponsor representatives and participating in sponsor lead management. 

Playing the Online Convention Game is open to all registrants with details about points, goals and badges available at the top of the portal screen. 


Your logo should be a high resolution JPEG image, no less than 250 KB in size. PNG or TIFF also acceptable.  Your logo will be used on the website and event portal.  Where included in your package, it will also be used on marketing materials promoting the event to our mailing lists.

A high resolution and large size logo should be supplied to Conference Design for use on the website, marketing material (if applicable) and the online meeting portal. Logos will be resized to the required specifications for each platform. Logos will be displayed in the online convention portal in a square or horizontal format. Stacked logos are not recommended to ensure optimal fit on all display platforms.

An example of logo sizing to be displayed on the convention website.

Upload during the exhibition/sponsorship booking process or email to Tara Johnson. The earlier we receive your logo the longer exposure your organisation will receive.

  • Diamond Partner – 250-word profile.
  • Platinum Partner – 200-word profile.
  • Gold Partner – 150-word profile.
  • Silver Partner – 100-word profile.

Include contact details, website link and any social media handles you wish to promote so delegates can connect with your organisation. The profile will be displayed in the online convention portal and on the website.

Upload during the exhibition/sponsorship booking process or email to Tara Johnson. The earlier, the longer exposure your organisation will receive.

Your document may be a simple PDF flyer or brochure for delegates to download or it may be a weblink to an online advertisement, a complimentary or discounted registration to an online webinar or workshop, a voucher to an online shop, a job opening, the list goes on.

We encourage you to be unique and creative with your content!

Promotional videos will be linked to your exhibition listing, we recommend sending through a Youtube and/or Vimeo link.

About the GSA

The Geological Society of Australia was established as a non-profit organisation in 1952 to promote, advance and support Earth sciences in Australia.

As a broadly based professional society that aims to represent all Earth Science disciplines, the GSA attracts a wide diversity of members working in a similarly broad range of industries.

Conference Managers

Please contact the team at Conference Design with any questions regarding the conference.
© 2020 Conference Design Pty Ltd