Thank you for presenting at the 2021 Australian Earth Sciences Convention!

We want to ensure your presentation runs smoothly, and have put together guidelines and resources to assist with your preparation and participation.

Should you have any queries regarding the information provided or your participation please contact mail@conferencedesign.com.au.

Rapid Fire Presentation @ AESC 2021

Rapid fire presentations will be a 3 minute pre-recorded presentation with a maximum of 3 slides.  There is no Q&A.

Please upload your presentation by 18 January 2021 via the Rapid Fire Presentation Box below.

This initiative is designed to enable a large number of Early Career Earth Scientists, across all fields, to participate in a test of their abilities to rapidly and effectively communicate their fields and science to a diverse audience.

RAPID FIRE PRESENTATION UPLOAD

.MP4 FILE
DUE MONDAY 18 JANUARY 2021

UPLOAD YOUR PRESENTATION

Upload presentation no later than 18 JANUARY.

PRESENTER TOOLKIT

FAQ'S, TECH INFORMATION,
TIPS & TRICKS

STEP 1:
REGISTER BY 4 DECEMBER

Confirm your participation by registering for the convention by 4 December.  Your registration link is provided in your acceptance email.

STEP 2:
CREATE YOUR PRESENTATION

Pre-record your presentation. This video must not exceed 3 minutes in total and must not exceed 3 slides. We recommend trying to include your face as much as possible for that ‘human’ element. Click Here for instructions on how to create your video and hints and tips on how to make it engaging.

STEP 3:
SUBMIT YOUR PRESENTATION

Submit your video by Monday 18 January to Conference Design via the Rapid Fire Presentation Upload box above. Files should be named using the following as a guide (AESC_RapidFire__Lastname_Firstname) and adding a keyword if submitting more than one presentation. Conference Design will be in contact only to advise if edits are required.

PUBLICATION OF PRESENTATIONS

Availability of presentations following the convention
Presentations (live and pre-recorded) will be made available to registered delegates for viewing in the AESC Online Portal following your presentation for one month unless you advise otherwise. Any additional files authors choose to share, as well as live Q & A/panel discussions will also be available to view during and after the presentation. Access to the Portal will be password protected and limited to convention registrants.

Copyright
If presentations are to be used or published in any other format or forum, your specific consent will be requested. Please ensure you have permission to use any images, music or content within your presentation. If you do not have copyright permission, your presentation will not be able to be used or published. Do not include any images copied from the internet. Getty Images and other image agencies crawl the internet looking for images that have been copied without the appropriate licences.

Copyright ownership
Consenting to have your presentation available in the portal or used in an alternative publication will not affect your ownership rights. The convention committee, the GSA or Conference Design will not acquire the ownership rights of your presentation should you agree for it to be included or used.

Will people be able to record or download my presentation?
During the registration process, delegates must acknowledge and agree to the virtual convention Terms & Conditions, which include strict rules around unauthorised photography and recording of convention material. While these measures can be taken, we cannot enforce this rule in an online environment. The assumption should be made that participants may indeed take unauthorised photographs, screenshots, audio, or video recordings, therefore you may wish to adjust the content of your presentation accordingly.

Presentations in the portal are available only to view and cannot be downloaded.

IMPORTANT THINGS TO KNOW ABOUT THE ONLINE PORTAL

  • Use a laptop, notebook or desktop computer
  • Google chrome is the recommended browser for the best user experience. Avoid having additional browser tabs open at the same time.
  • Your login is personalised and cannot be shared.

ACCESS FROM WORK DEVICE

If you plan to join the webinar from your work computer or laptop you MUST ensure that your workplace firewall DOES NOT BLOCK ACCESS to the sessions and functions.

The online platform interfaces with Vimeo, Twilio, Vonage and Zoom so depending on your network settings, you may need your IT department to ‘allow’ these sites – this process is called ‘WHITELISTING’.

The streaming platforms which may be used during the conference are listed below. PLEASE check with your IT department as early as possible because it may take a few days for your request to be processed.

  • Twilio
  • Vonage
  • Vimeo
  • Zoom
  • AirCast
    • livefeed.aircastcdn.com
    • studio.aircastcdn.com
    • hls.aircastcdn.com
    • live.aircastcdn.com

About the GSA

The Geological Society of Australia was established as a non-profit organisation in 1952 to promote, advance and support Earth sciences in Australia.

As a broadly based professional society that aims to represent all Earth Science disciplines, the GSA attracts a wide diversity of members working in a similarly broad range of industries.

Conference Managers

Please contact the team at Conference Design with any questions regarding the conference.
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