Thank you for presenting at the 2021 Australian Earth Sciences Convention!

We want to ensure your presentation runs smoothly, and have put together guidelines and resources to assist with your preparation and participation.

Should you have any queries regarding the information provided or your participation please contact mail@conferencedesign.com.au.

Oral Presentation @ AESC 2021

Oral presentations will consist of a 10 minute pre-recorded presentation, plus a 1-minute pre-recorded summary with a live Q&A forum at the end of the session.

Please upload your presentation and summary by 18 January 2021 via the respective Oral Presentation & Summary Upload Boxes below. 

The 10 minute pre-recorded presentations will be available for delegates to view at their leisure from 1 February 2021 and for the duration of the convention.

Sessions will consist of a 20 minute keynote presentation (if scheduled – check the program) followed by the 1 minute summary presentations.  You will then join the other presenters in the session for a live Q & A forum to finish the session.

Questions will be submitted via the text Q & A function in the portal and live discussion led by the session chair.

Diversity @ AESC 2021

The AESC encourages the inclusion of a slide in presentations that informs us of your source of inspiration (e.g. page 1), facts from your home country (e.g. page 2), facts about indigenous knowledge and history in their field areas/favourite places (e.g. page 3), facts on traditional knowledge and its importance (e.g. page 4) and fascinating work being done by you and your colleagues related to diversity and inclusion (e.g. page 5). This is not required, but we would love to hear from you!

CLICK HERE to view examples.

Live Q&A Guide

Please ensure the following for participating in the live Q&A session:

Please make sure you log into the platform using CHROME – firefox, edge, explorer etc DO NOT work so please do not use them.  If you do not have Chrome installed please install it prior to the scheduled rehearsal.

Please log in 30mins before your presentation starts so we can test your system ahead of time.

If possible please use a wired internet cable not wireless.

As a backup, please send through any PowerPoint slides ahead of the presentation.

If you have the ability to use two screens this will mean you can have multiple functions available to view easily.  For example, if sharing slides live, you will be able to view the text Q&A and communicate via chat with the other presenters if required.  This is not essential if not possible.

ORAL PRESENTATION UPLOAD

.MP4 FILE
DUE MONDAY 18 JANUARY 2021

UPLOAD YOUR PRESENTATION

Upload presentation no later than 18 JANUARY.

SUMMARY UPLOAD

.MP4 FILE
DUE MONDAY 18 JANUARY 2021

UPLOAD YOUR 1-MINUTE SUMMARY

Upload summary no later than 18 JANUARY.

PRESENTER TOOLKIT

FAQ'S, TECH INFORMATION,
TIPS & TRICKS

STEP 1:
REGISTER BY 4 DECEMBER

Confirm your participation by registering for the convention by 4 December. Your registration link is provided in your acceptance email.

STEP 2:
CREATE YOUR PRESENTATION

Pre-record your presentation and summary. Your presentation and summary must not exceed 10 minutes and 1 minute respectively.
Your 1 minute summary should consist of 1 slide only, outlining the main points of your presentation. Please view the template.
We recommend trying to include your face as much as possible for that ‘human’ element. Click Here for instructions on how to create your video and hints and tips on how to make it engaging.

STEP 3:
SUBMIT YOUR PRESENTATION

Submit your videos by Monday 18 January via the respective Oral Presentation & Summary Upload Boxes below. above. Files should be named using the following as a guide (AESC_Oral__Lastname_Firstname) and adding a keyword if submitting more than one presentation. Conference Design will be in contact only to advise if edits are required.

STEP 4:
LIVE Q&A

Join the session on your scheduled day and time to answer questions live from the audience.

PUBLICATION OF PRESENTATIONS

Availability of presentations following the convention
Presentations (live and pre-recorded) will be made available to registered delegates for viewing in the AESC Online Portal following your presentation for one month unless you advise otherwise. Any additional files authors choose to share, as well as live Q & A/panel discussions will also be available to view during and after the presentation. Access to the Portal will be password protected and limited to convention registrants.

Copyright
If presentations are to be used or published in any other format or forum, your specific consent will be requested. Please ensure you have permission to use any images, music or content within your presentation. If you do not have copyright permission, your presentation will not be able to be used or published. Do not include any images copied from the internet. Getty Images and other image agencies crawl the internet looking for images that have been copied without the appropriate licences.

Copyright ownership
Consenting to have your presentation available in the portal or used in an alternative publication will not affect your ownership rights. The convention committee, the GSA or Conference Design will not acquire the ownership rights of your presentation should you agree for it to be included or used.

Will people be able to record or download my presentation?
During the registration process, delegates must acknowledge and agree to the virtual convention Terms & Conditions, which include strict rules around unauthorised photography and recording of convention material. While these measures can be taken, we cannot enforce this rule in an online environment. The assumption should be made that participants may indeed take unauthorised photographs, screenshots, audio, or video recordings, therefore you may wish to adjust the content of your presentation accordingly.

Presentations in the portal are available only to view and cannot be downloaded.

IMPORTANT THINGS TO KNOW ABOUT THE ONLINE PORTAL

  • Use a laptop, notebook or desktop computer
  • Google chrome is the recommended browser for the best user experience. Avoid having additional browser tabs open at the same time.
  • Your login is personalised and cannot be shared.

ACCESS FROM WORK DEVICE

If you plan to join the webinar from your work computer or laptop you MUST ensure that your workplace firewall DOES NOT BLOCK ACCESS to the sessions and functions.

The online platform interfaces with Vimeo, Twilio, Vonage and Zoom so depending on your network settings, you may need your IT department to ‘allow’ these sites – this process is called ‘WHITELISTING’.

The streaming platforms which may be used during the conference are listed below. PLEASE check with your IT department as early as possible because it may take a few days for your request to be processed.

  • Twilio
  • Vonage
  • Vimeo
  • Zoom
  • AirCast
    • livefeed.aircastcdn.com
    • studio.aircastcdn.com
    • hls.aircastcdn.com
    • live.aircastcdn.com

About the GSA

The Geological Society of Australia was established as a non-profit organisation in 1952 to promote, advance and support Earth sciences in Australia.

As a broadly based professional society that aims to represent all Earth Science disciplines, the GSA attracts a wide diversity of members working in a similarly broad range of industries.

Conference Managers

Please contact the team at Conference Design with any questions regarding the conference.
© 2020 Conference Design Pty Ltd