Thank you for submitting a poster to the 2021 Australian Earth Sciences Convention!

We have put together guidelines and resources to assist with the preparation of your poster.

Should you have any queries regarding the information provided or your participation please contact mail@conferencedesign.com.au.

Posters @ AESC 2021

Posters will be interactive and facilitate the use of hyperlinks, video and audio.

Please upload your poster by 18 January 2021 via the Poster Upload Box below.

Please see example poster and template.

Posters will be displayed for the duration of the convention. There will not be a dedicated poster viewing session; delegates will be able to view the posters at their leisure and ask questions via the text Q&A function which you can answer at your convenience.  Delegates will be able to request to meet with you online to discuss the poster in further detail should they wish.

POSTER UPLOAD

.PDF or .PPS FILE
DUE MONDAY 18 JANUARY 2021

UPLOAD YOUR POSTER

Upload your poster no later than 18 JANUARY.

TOOLKIT

POSTER HINTS
& FURTHER INFORMATION

STEP 1:
REGISTER BY 4 DECEMBER

Confirm your participation by registering for the convention by 4 December. Your registration link is provided in your acceptance email.

STEP 2:
CREATE YOUR POSTER

Create your poster. AESC posters can be static in PDF format (A0 size), or interactive. View INTERACTIVE POSTER TEMPLATE to start designing your own.

STEP 3:
SUBMIT YOUR POSTER

Submit your Poster by Monday 18 January to Conference Design via the Poster Upload box above. Files should be named using the following as a guide (AESC_Poster__Lastname_Firstname) and adding a keyword if submitting more than one presentation. Conference Design will be in contact only to advise if edits are required.

PUBLICATION OF PRESENTATIONS

Availability of presentations following the convention
Posters will be made available to registered delegates for viewing in the AESC Online Portal following the convention for one month unless you advise otherwise. Any additional files authors choose to share, as well as Q & A will also be available to view during and after the convention. Access to the Portal will be password protected and limited to convention registrants.

Copyright
If presentations are to be used or published in any other format or forum, your specific consent will be requested. Please ensure you have permission to use any images, music or content within your presentation. If you do not have copyright permission, your presentation will not be able to be used or published. Do not include any images copied from the internet. Getty Images and other image agencies crawl the internet looking for images that have been copied without the appropriate licences.

Copyright ownership
Consenting to have your presentation available in the portal or used in an alternative publication will not affect your ownership rights. The convention committee, the GSA or Conference Design will not acquire the ownership rights of your presentation should you agree for it to be included or used.

Will people be able to download my presentation?
During the registration process, delegates must acknowledge and agree to the virtual convention Terms & Conditions, which include strict rules around unauthorised photography and recording of convention material. While these measures can be taken, we cannot enforce this rule in an online environment. The assumption should be made that participants may indeed take unauthorised photographs, screenshots, audio, or video recordings, therefore you may wish to adjust the content of your presentation accordingly.

Presentations in the portal are available only to view and cannot be downloaded.

IMPORTANT THINGS TO KNOW ABOUT THE ONLINE PORTAL

  • Use a laptop, notebook or desktop computer
  • Google chrome is the recommended browser for the best user experience. Avoid having additional browser tabs open at the same time.
  • Your login is personalised and cannot be shared.

ACCESS FROM WORK DEVICE

If you plan to join the webinar from your work computer or laptop you MUST ensure that your workplace firewall DOES NOT BLOCK ACCESS to the sessions and functions.

The online platform interfaces with Vimeo, Twilio, Vonage and Zoom so depending on your network settings, you may need your IT department to ‘allow’ these sites – this process is called ‘WHITELISTING’.

The streaming platforms which may be used during the conference are listed below. PLEASE check with your IT department as early as possible because it may take a few days for your request to be processed.

  • Twilio
  • Vonage
  • Vimeo
  • Zoom
  • AirCast
    • livefeed.aircastcdn.com
    • studio.aircastcdn.com
    • hls.aircastcdn.com
    • live.aircastcdn.com

About the GSA

The Geological Society of Australia was established as a non-profit organisation in 1952 to promote, advance and support Earth sciences in Australia.

As a broadly based professional society that aims to represent all Earth Science disciplines, the GSA attracts a wide diversity of members working in a similarly broad range of industries.

Conference Managers

Please contact the team at Conference Design with any questions regarding the conference.
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